EXECUTIVE COMMITTEE MEETING MINUTES

Friday, November 26, 2003

8: 30 a.m., Ka Lama 209

PRESENT: Kate Acks, Pat Adams, Kathryn Fletcher, Steve George, Marge Kelm, Robyn Klein, Bev Lashley, Diane Meyer, Karen Muraoka, Wallette Pellegrino, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, David Tamanaha, flo wiger

EXCUSED: Scott Broadbent, Marvin Tengan

ABSENT: Eric Arquero, Vaughn Baker, Paul Levinson

NEW EXECUTIVE COMMITTEE MEMBER

· Lauulu has requested to have a representative on the Executive Committee. Kiope Raymond will serve as Lauulu’s representative.

Budget Followup Items

· Media Center is getting information together to present to the Executive Committee.

· David noted that two salaries were understated. He has reconciled expenditures.

· Linda Johnsrud will be conducting an assessment to reexamine general fund allocations system wide. She will be looking at lower division program costs. Other areas suggested to look at were 2 + 4 and the University Center, EMT (Kapiolani on our campus), Distance Learning activities. We need to mention all items that may impact analysis. Suzette and flo will check with faculty to correctly reflect class size issue, instructor vs. # of students. flo will add discussion to Chief Academic Officers agenda.

· Mike U. is working on proposal to reimburse all expenditures for 5/4. David, flo, Suzette, Unit Chairs will learn from Mike what criteria will be.

Positions Requirement Related to Reorg

· John Muth has retired. His position is being advertised as an Assistant to the Associate Vice President working with Mike Rota.

• There may be three more positions available. David will follow up.

• Our system personnel and budget requirements are going to be supported by UH System on a one-year trial period. Mike U’s office is supporting our campus and will continue to support all seven campuses. Authority will reside at our campus. Mike U.’s office will give guidance and will assist with reports.

University Center Revenue Sharing

• David Lassner has formed a committee to look at University Center revenue sharing proposal.

• The Chancellors will be discussing what we will be doing with revenue sharing.

Contract Renewal Information

• flo and Suzette have been working with Deans of Instruction. A draft will be available soon.

BOR Feedback

• Ag lease approved.
• Oral Care Center Van acceptance is going to be administratively done and will allow us to move ahead.

WASC mid term report

• BOR indicated that Honolulu Community College’s submission was recommended as a template for an efficient document to read.
• General BOR consensus is that we need to include more budget details. We need to justify what we are doing on the basis of financial information.

Other Items

Chancellor Peggy Cha is coordinating a workshop for division chair leadership development on January 7, 8, 9. Travel will be provided by the Chancellor’s office.

Next Meeting

The next Executive Committee meeting will be held on Friday, December 5, 2003, 8:30 a.m. in Ka Lama 102.

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