Executive Committee Meeting AGENDA              go to minutes

8:30am, Friday, October 7, 2005

Ka Lama 102

 

  1. Program Review Summary Draft: attached is a working draft that we’ll be reviewing tomorrow morning.
  2. Reorg Issue Clarification: Pat Adams
  3. Senate Ways & Means Feedback: PPT on the web
  4. Executive Committee Dinner: November 10, Thursday, Kula
  5. Updates:
    1. Student Housing
    2. WASC Jr. Information Visit: November 14, 2005
    3. WASC Sr. Information regarding Initial Accreditation Visit in Fall 2006
    4. Community Forum
    5. RDP-MCC Initiatives

                                                               i.      ABIT: Upper Division TFSF and Nonresident Tuition Fee Revenues related to ABIT

                                                             ii.      Apprenticeship-Campus Health Center: OCET and O&M:support

                                                            iii.      Alternate Energy: SLIM, Wind/PV/Energy Management-generated savings; alternative energy faculty position

                                                            iv.      Automotive Technology: Service and Car Sales Revenues

                                                              v.      Oral Care: High School Recruitment and Career Path Access through Dental Care Support: DHS Support

                                                            vi.      Science Lab: New Science Facility

                                                           vii.      Science Tech Support: RFD support to secure equipment and hazardous materials

                                                         viii.      Other pending proposals

                                                           ix.      Baccalaureate Development: awaiting Second Decade Report

      5.   What’s on your mind?

 

 Executive Committee Meeting Minutes

Friday, October 7, 2005

8:30 a.m., Ka Lama 102

 

Present: Pat Adams, Malia Davidson for Mona Stevenson, Dan Kruse, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, David Tamanaha, flo wiger

 

1.             Program Review Summary Draft

Copies of the Program Review Summary working draft were distributed.  Committee members reviewed document.   Program priorities will be integrated into one common set campus wide.  This is an internal document that will guide our thinking and planning and budgeting for the next year.  Summaries including position and budget priorities reflecting program reviews and analyses from Instruction/Academic Support, Student Services and Administrative Services will be integrated into the final Program Review Summary.   Each of the programs will develop and present its respective priorities.  The Executive Committee will review a proposed integration of all priorities at the next meeting and recommend a final list of priorities to the Chancellor. 

Additionally, more feedback to each program is needed based on the analyses of its program health indicators.   Feedback must recognize the strong, good work that many of the programs have contributed as well as note areas for improvement, revisit the definitions for the PHIs, strengthen program plans and implementation, and administratively support program coordinators to focus on learning.

 

The UH-MCC Detailed Tactical/Operational Planning Process is still in draft.  Discussion should be held at the Implementation Council meeting to finalize all drafts.   The Timeline for Comprehensive Program Reviews needs to be updated.

 

A preamble to the Summary should be included that explains the process and the Program Review Summary.  The star chart should be brought back for possible inclusion.  

 

Details will be developed by respective programs using the following guide.  Each program head will develop their respective analysis of recommendations.

 

Program Review Recommendations                                 Healthy             )

Instruction & Academic Support                                      Cautionary         )  PHI’s

                        Comprehensive                                                  Unhealthy          )

                        Annual

Student Services                                                                        Institutional Strategies to Meet

                        Comprehensive                                                  Recommendations                  

                        Annual                                                                          General Statements

Administrative Services                                                  

                        Comprehensive

                        Annual

Each program review would have to be organized

 

 

Potential Solutions

                        General statements

                        (add to and refine)

 

Institutional Strategies to Meet Recommendations

                        General statements

 

2.             Reorganization Issue Clarification:  Pat Adams

 

Pat asked for clarification on the reorg organizational chart and functional statements.  Committee members requested to be part of the process and to review documents.

 

Department chairs have expressed concern that they are still doing the same jobs as unit chairs with no release time.  Members asked dean to clarify roles by developing a list of responsibilities for department chairs and the faculty manager.

 

3.             Senate Ways & Means Feedback

Colleen and Eryck are working on loading powerpoint presentation on the web.  Clyde will send an email when document is available.  Presentations by faculty should be rehearsed prior to legislative visits.   We’re hoping for $30 million dollars for the Science Building.

 

4.             Dinners at Clyde and Gerrianne’s

New faculty/staff dinner                           October 15, 2005

Student Govt. and International Students  October 29, 2005

Executive Committee                             November 11, 2005

 

5.             Student Housing

Discussions are being held with developers on fail safe plans.  Materials are on track.  Alvin is working on recruitment efforts:  Mollie and Alvin are leaving for South America on October 11, county-wide advertisements to run for two weeks beginning October 16, local residents are being encouraged to notify Student Services of their interest in student housing.   Deadline for Maui County residents is December 15, 2005.  Mainland and international non-resident marketing will follow next and then marketing for the rest of the state in March or April 2006.

 

It was suggested that we check with Mike Unebasami on advertising for the private student housing project.

 

6.             WASC Jr.

The visit will occur on November 14, 2005.  Barbara Beno, ACCJC Executive Director and Bill Ritchie, Chair of the Jr. Commission will be here.   Representatives from the Sr. Commission will join with the Jr. Commission in Fall of ’06.  The Sr. Commission will be reviewing the ABIT program for initial accreditation status.  They will come back to do final accreditation within one year of our first graduating ABIT class (Spring ’07).  It was noted that we should obtain clear instructions on what will be required for the Sr. Commission visit.

 

7.             Community Forum

The Community Forum is scheduled for October 11, 2005.  Twenty-two community members have responded.  Calls are being made to other participants.

 

8.             RDP-MCC Initiatives

Funding the following areas.

           

                                                               i.      ABIT: Upper Division TFSF and Nonresident Tuition Fee Revenues related to ABIT

Covered up to $200,000.  May be less because of the contribution from upper division TFSF and nonresident tuition fee revenues.

                                                             ii.      Apprenticeship-Campus Health Center: OCET and O&M: support

                                                            iii.      Alternate Energy: SLIM, Wind/PV/Energy Management-generated savings; alternative energy faculty position

                                                            iv.      Automotive Technology: Service, possibly Autobody sustained through car sales revenues; process needs to be simplified for Business Office

                                                              v.      Oral Care: High School Recruitment and Career Path Access through Dental Care Support: DHS Support

                                                            vi.      Science Lab interim upgrades to be sustained by eventual New Science Facility

                                                           vii.      Science Tech Support: RFD support to secure equipment and hazardous materials to be sustained through TFSF

                                                         viii.      Baccalaureate Development: awaiting Second Decade Report

                            ix.     Lahaina Education Center :         Fund program coordinator, furniture

 

Programs are moving forward at different stages.