Executive Committee Meeting AGENDA������������� go to minutes
Friday, August
26, 2005
830am, Ka Lama 102
- First Week Issues???
- Executive Committee Adjustments
based on Feedback: Fewer Items, shorter meetings, focused input; number of
Executive Committee Members; Constituent Representation
- Enrollment, Tuition Revenue
Status (final TFSF revenues for budget to be based on August 31, 2005 status; allocations to be influenced by commitments to address deficits and schedule
loan repayment with instruction as a priority)
- Next Steps to Program Review: Staff/Faculty
Priority Input; Community Forum Input on Campus and suggestion of other
Priorities as well as Program Review Recommendations/Conclusions and
Supplemental Budget Priority; Identification of Strategic Plan Priorities
for This Year and Next Biennium
- UHCC Supplemental Budget
Priorities
- Chancellors� Advisory Council
Expansion Proposal from 20 to 25 Members
- SLIM Launch
- Alumni Dinner
- Other Items
Executive
Committee Meeting Minutes
Friday, August 26, 2005
8:30 a.m., Ka Lama 102
Present:����� Pat Adams, Pam Hoopii, Nancy Johnson, Robyn
Klein, Dan Kruse, Diane
Meyer, Jeannie Pezzoli, Kiope Raymond, Suzette Robinson,
Frances Segundo, Mona Stevenson, Alvin Tagomori, David Tamanaha, flo wiger
1.����� First Week Issues
Committee
members reported on problems that arose during the first week of classes.� The following were noted.
�������� Banner
�������� Virus
�������� BCIS: Late notification for student
whose classes were cancelled
�������� Training for Department Chairs on how to make
changes in Banner for cancelled classes
�������� Xerox
�������� Continued discussion on suggestions for
improving first week issues will continue at the next Executive Committee
meeting.
2.
Executive Committee Adjustments based on
Feedback:� Fewer items, shorter meetings,
focused input; number of Executive Committee Members; Constituent
Representation
Committee
members reviewed the evaluation feedback of the August 12, 2005 meeting.� The following were suggested to run
meetings more efficiently.
�������� Clyde will cut
down on the number of agenda items.�
�������� Committee members were asked to focus on
agenda items during the meetings.
The size
of the �official� committee will be reduced.�
Some individuals will remain on the distribution list so they can
receive Executive Committee information and attend when issues might relate to their
responsibilities; however, the official committee will consist of those who
represent constituencies.
It is
critical that minutes are distributed on a timely basis.� Minutes should be posted on the web and
distributed via maui-announcements.
3.
Enrollment, Tuition Revenue Status (final TFSF
revenues for budget to be based
on August 31, 2005 status;
allocation to be influenced by
commitments to address deficits and
schedule loan repayment with preserving instruction as a priority)
Enrollment is at 2876.� Enrollment during the first week last Fall
was 2989.
At the end of Friday, August 19, 2005
enrollment figures for the outreach sites were:
Molokai: 155
Hana:����� 45
Lanai:����� 18
4.
Next Steps to Program
Review: Staff/Faculty Priority Input; Community Forum Input on Campus and
suggestion of other Priorities, integration of Program Review
Recommendations/Conclusions and Supplemental Budget Priority; Identification of
Strategic Plan Priorities for this year and Next Biennium
David will follow up with Kris Shibano
on specific Outreach and other data so that they are regularly available.� Jeannie Pezzoli will email current Outreach
enrollment figures to Executive
Committee members.
David distributed a spreadsheet showing summer 2005
revenue and target revenues for Fall 2005 and Spring 2006.� Target revenue for Fall 2005 is
$1,413,943.� Revenues are at $1,443,036.� Admins are hoping to make
allocations in September.� Deans and
directors are being asked to create
deficit plans and to identify
how they plan to address the deficits as
well as how we will be repaying our $250,000 loan.� We want to preserve
and strengthen our instructional program.�
Concern was expressed over the need for supplies.� If departments run into a bind
for supplies, Foundation resources can be used.�
Departments are asked to inform Clyde or the
Foundation office of their supply needs. ���
The Community Forum is being
rescheduled.� Suzette will have tentative
dates for the Implementation Council review.�
The Forum will influence faculty feedback, serve as basis for our
Strategic Plan, and influence biennium budget priorities.� With the help of deans and directors, Clyde will
draft a set of program review recommendations and conclusions.� We will then be identifying and refining
strategic plan priorities.
�������� flo asked about the status of the Chief
Academic Officers� recommendation to John Morton on the
program review process.� Chancellors and
John Morton have approached the Board
of Regents to suggest that a Board
committee be established to address
specific community college issues beginning with orientation, moving to program
review and going into budget
preparation.� The committee will include
a member each from Maui and Kauai, two from
Big Island, and two
from Honolulu.� John and Chancellors will meet with the Board
committee to work out details on what
the program review process will look like.�
John is also developing the timeline for the biennium review
process.� We will probably begin the
process at the end of October or the
start of November.�
Discussion on how we might be able
to surface UHCC priorities as a
system will be on our next UHCC Chancellors agenda.
Program review process is moving
along.� Jeannie, Lynn and Suzette met to look at
the recommendations that Lynn put together
from last year.� Taking eight of these
and putting them in priority order with projected funding attached to their
needs.
Dan Kruse informed members that at
the All Senate Chairs Council meeting Dan expressed whether or not we can get
system support for data collection.� Much
of our time is being spent on data collection rather than analysis.� System is working in this direction.
�������� �
5.
UHCC Supplemental Budget Priorities
MCC�s supplemental budget
priorities are electricity, responding to WASC
program review situation, Workforce Development, Hawaiian Studies.�
6.
Chancellor�s Advisory Council Expansion Proposal from
20 to 25 Members
The Chancellor�s Advisory Council
is looking at expanding from 20 to 25
members.� Criteria for selection of new
members are:� sectors where
we don�t have representation in, getting a strong Hawaiian voice on committee,
looking at different areas that will connect with student employment and
economic development, ethnicity, enthusiastic supporters of the college,
advocates for the college.� It was noted
that members selected need to understand
that there is an expectation of financial contribution.�
Kiope Raymond recommended Clay
Sutherland as a possible Hawaiian member.�
It was suggested that the Council also look at changing the times of
their meetings to eliminate the need to provide lunches.
7.
SLIM Launch
The Sustainable Living Institute
of Maui being hosted by steering committee along with contributions from Maui Land and Pine
is celebrating the launch of SLIM on August 28, 2005.
8.
Alumni Dinner
The MCC Alumni currently led by
Kimo Apana and Georgina Kawamura will hold a dinner on October 28.
9.����� Other Items
�������� Retention:� Discussions should be held with department
chairs and brought back to
committee.
Centennial
Celebration:� Pat Adams reported that the
Centennial Celebration will be held from January 07 to Spring
08.� The Systemwide Communicators Council
is asking that any event we might be putting on during this time be tied to the
Centennial.� We should have one event
that is special.� An MCC committee has
been formed to work on the Centennial
Celebration.� Those interested in serving
on the committee should contact Pat Adams
E5.209:� System committee has completed their proposed
policy and procedure.� It is being
forwarded to Linda Johsrud and Mike
Rota for feedback.
Akaku:� The next Akaku Board meeting is August 26, 4:00 p.m.
�������� �
Student Center
Usage:� Center will be shut down when a
contractor is identified.�� The facility is not being used for
continuous general use except for the health center.� Center may still be used for events requiring
large space.�� Prerequisite should be
that whoever uses facility, should clean it.�
Maintenance staff should clean health center and first floor restrooms.
Electricity:� David distributed copies of MCC�s last electricity bill.� To reduce cost, computer controlled
thermostats will be disabled.�
Temperature will be set at 72 degrees.�
We are also taking a hard look at room schedules.� Committee members were asked to remind
their departments that doors must be closed in buildings that have AC
running.� Using windows in the hales is
preferred but if the AC must be used, be sure that the windows are closed.� It was suggested that notes be taped around
thermostat controls so people will not try to adjust
it.
All Campus
Faculty Senate Chairs Meeting Minutes:�
Dan will be distributing minutes to Executive
Committee which should include the President�s priorities for the year.����
ABIT 301
Orientation:�� Orientation being conducted
over weekend.�