Executive Committee Meeting Notes

Friday, August 24, 2007

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Kahele Dukelow, Pam Hoopii, Katie McMillan, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, David Tamanaha

Guest: Jeannie Pezzoli

Attachments

Agenda Item	Discussion Notes	Action Items
1. Data Dialog – Benchmark Project	▪ MCC is participating in Benchmark Project; review of terminology agreed upon by UH system ▪ Maui CC has submitted data based on Fall 2004; waiting for Benchmark results ▪ Jeannie has emailed info via Maui Announcements	▪ When national Benchmark results are available, Jeannie will report.
2. First week follow-up	▪ Bookstore challenges identified ▪ Vehicle damaged in RDP parking lot ▪  Anatomy and physiology labs are limiting factor to accommodating more students ▪ 2980 current enrollment: 1224 Liberal Arts;  973 CTE; 602 unclassified; 181 other (MCC not home campus)  ▪ Discussed discrepancies between system and Maui CC-generated data reports ▪ Alvin reviewed follow-up process for unclassified students ▪ Discussion of identifying groups and majors as well as categories of students at risk (unclassified; part time; distance ed; ethnic) that Banner can provide reports on so the appropriate campus depts. & organizations can assist in follow-ups.	▪ Suzette to discuss with Bruce Butler the possibility of offering more sections of A&P labs ▪ Alvin following up on allowing students to register while awaiting TB clearance ▪ First week support for students: D. Amby to provide Suzette with data for follow-up ▪ Alvin to check possibility of changing students’ majors in Banner ▪ Alvin to identify for next meeting what counselors are assigned to follow up with what students ▪  David to ask Computing Services for appropriate banner reports as groups of students are identified ▪ Alvin to provide more information on unclassified students and track progress ▪ Need to re-evaluate phone contact effectiveness
3. Tuition fees status - David	▪ $4K less than last year same time; not as many classes cancelled as last year ▪ Deficits have increased during summer. ▪ Culinary looking into management services RFP & to increase marketing & information to community; have identified roles played by faculty, Business Office & commercial partners ▪ Nursing: possible DHS & Weinberg partnerships being developed	▪ Upcoming deficit planning meetings will include Suzette, Diane, and dept. chair along with Chris & David ▪ Suzette will remind dept. chairs to apprise her of any new possible partnerships or development meetings
4. Student Life draft space allocations	▪ Suzette identified possible office allocations in the renovated student life center	▪ Signs & keys will need to be re-coordinated according to occupants by David
5. Univ. Center transfer statistics	▪ Karen reviewed new transfer data ▪ Discussion on what definition of “transfer student” will be used to describe and count	▪ Karen to provide at next meeting number of University Center students who started as MCC students & updated transfer data
6. Pacific Radio Group	▪ Still pending	▪ Clyde will follow up on status
7. Signatory authority	▪ Signatory delegation has been initiated from President down. ▪ Discussion on the importance of originators & those who have signing authority on documents being responsible & accountable	▪ New routing form being developed to include area for concise description of action and the name of the department whose account code is being charged; Colleen to send to David; he will finalize and distribute
8. Re-allocating RTRF (research training revolving fund)	▪ Making RTRF funds available to departments w/in research and training parameters	▪ Suzette to present information to department chairs
9. Position vacancies status	▪ David: O&M vacancies status reviewed; Cindy developing RDP fiscal support; Media & Computing positions discussed ▪ Suzette: Instructional Designer; Perkins/CTE/Articulation Coordinator; Banner support; Vice Chancellor of Academic Affairs Secretary – in process ▪ Assistant Dean – interviews possible by January ▪ Alvin: finalizing 3 counselor positions; Upward bound interviewing next week; 2 clerk positions in process ▪ Nursing: fiscal & counseling support positions in process	▪ Suzette to look into the process involved in changing the title of Assistant Dean to Assistant Vice Chancellor ▪ Vice Chancellors to follow up on all position appointments
10. Library Conduct Code	▪ Department Chairs reviewed and supported library code ▪ Discussion on looking at similar code for other areas of campus ▪ Discussion on whether we should emphasize how library is different from other campus areas; possibility of security cameras	▪ David will ask legal counsel to review library conduct code ▪ Conduct code will be revisited after legal counsel has reviewed ▪ Need to check to see if library code conflicts with student code ▪ David & Alvin to develop a contact and delegated authority tree to be used in their absence ▪
11. Windmill update	▪ Clyde: alternate site locations still being considered for windmill	▪ David will provide Mike U. with updates
12. Budget for FY2008	▪ Pending final tuition information	▪ To be finalized in next week or so