Executive Committee Meeting Notes

Friday, October 12, 2007

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Robin Felber, Lori Govaars, Pam Hoopii, Ekela Kaniaupio-Crozier, Michele Katsutani, Diane Meyer, Karen Muraoka, Clyde Sakamoto, Alvin Tagomori, David Tamanaha, Marilyn Umetsu

Attachments

Agenda Item	Discussion Notes	Action Items
1. 10/10/2007 Senate Ways & Means Chair Roz Baker visited and toured the campus along with County Council members and the Mayor.	▪ David & Clyde provided tour & thanked County & State officials for combined support. ▪ The visitors were impressed with the ways that resources were matched, acquired, leveraged & utilized. ▪ They appeared to understand the need to fund Science Bldg request now rather than later.	▪ Julie Umetsu, Tom Leli & Class Act students/staff were commended for adjusting to all the last minute changes & providing an impressive service.
2. Recruitment targets & performance	▪ Alvin provided & explained handouts on Fall 2007 & 2008 targets for enrollment. ▪ 359 students are unclassified. ▪ Lau`ulu follows up with their Hawaiian students. ▪ Our data should identify majors, locations, online, and special groups. ▪ 2919 = current enrollment	▪ Alvin and counselors following up w/ unclassified students. ▪ Suzette & CTE coordinators working with CTE students. ▪ Suzette working on how Liberal Arts students will be addressed. ▪ Need to find out how counseling needs are being met with Lau`ulu students. ▪ Dept chairs continue to encourage instructors to follow up with students.
3. Recruitment targets & performance - Alvin	▪ Fall 2007 & Fall 2008 targets and performance numbers shared. ▪ Oahu number includes all distance education; this needs to be considered next year. ▪ 53 = total International students in credit/classified ▪ 229 = total non-resident ▪ International marketing in Europe halted because recruiter relocated back to Maui ▪ Students need to register themselves in Banner; otherwise glitches occur ▪ Tentative fall 2008 targets are approx. 10% over fall 2007. Need to be reviewed by Suzette & Alice Luther.	▪ Goals - Alvin feels Maui numbers could be higher ▪ Category should be “new students” not “returning” ▪ Alvin to do international comparison trend over the past 5 years ▪ Susan will be asked to do Molokai’s targets & performance numbers ▪ Alvin to explore how to register students on high school campuses & still accommodate the required orientation ▪ Looking into ways to assist students registering online for the first time ▪ Counselors need to be identified for target groups
4. Kulanaa`o Update - Alvin	▪ 36 residents ▪ Temporary housing for nursing being considered; need to be connected to MCC ▪ Adjusting price point being considered ▪ Need to find ways to fill rooms as they become available ▪ Considering scholarships for residents who are active in student life projects ▪ Kulanaa`o may also offer scholarships	▪ Visitation tours can be requested via Alvin ▪ Pa`ina staff considering meal plan possibilities ▪ “Spring package” of tuition & housing to be developed for in and out of state students; lowered rates will serve as incentives ▪ Kulanaa`o management services contract to be finalized.
5. University Center Data Report - Karen	▪ Multi-campus enrollment challenges continue when evaluating data ▪	▪ Karen to use “1^st enrolled upper division course” criterion to define “initial transfer student” to UH Center
6. BOR preparation: ABIT, SLIM, Dental Hygiene, name change	▪ ABIT being prepared ▪ Alex working on SLIM proposal ▪ Unsure if UH Maui College name change will make Nov. BOR agenda. More research is needed on Outreach Centers’ name change before presenting to BOR.	▪ Colleen to follow up with Suzette & Nancy on Dental Hygiene
7. Strategic Plan Update - Clyde	▪ Michele & Clyde attending Strategic Planning meeting on 10/19/07 w/ Mike Rota ▪ Hope to complete by end of 2007 update of Implementation Council Plan	▪ Information will be shared as it is received
8. Financial Status - David	▪ FMIS was unavailable, so Banner was used to generate financial status. There was concern for the accuracy of Banner data. Amount is less than what we would expect. ▪ Financial cushion is less than where we wanted to be: new faculty hired at higher than anticipated salaries ▪ $72K in tech fees & $55K in nursing fees collected ▪ Student Government voiced concerns with tech fee usage; will attend tech fee meetings	▪
9. Student Center Renovation update - David	▪ Contractor’s targeted date to turn building over to the college is October 26, 2007	▪
10. Executive meeting representation and constituent updates	▪ Frances & Marilyn Umetsu to alternate as civil service reps until new alternates are recruited ▪ Mail alias list has been created for BU03 civil service employees in hopes of improving and encouraging communication. All will be invited to an intro meeting to determine how to proceed. ▪ It was suggested that support staff be approached for input when procedural changes are being developed such as the business office process plan ▪ Ekela continues as Lau`ulu rep ▪ Pam continues as O&M rep & has regular meetings with BU01 folks for updates	▪
11. Student Gov Updates - Robin	▪ “Bag the Butt” Smoke Free days being planned on 11/14 & 11/15. ▪ NAP event becoming very popular, Pacific Radio Group attended; 10/24 Apple is sponsoring with demos & give-aways	▪
12. Water Forum – Dec 7-8th	▪ MCC is hosting along with other sponsors	▪
13. Position Vacancies - Clyde	▪ MCC gained a .50 FTE permanent instructor position from Kauai CC; It will be combined with MCC’s current .50 FTE position to form 1.00 FTE position.	▪ Suzette to determine assignment of this position
14. Emerging Leaders Program - Diane	▪ MCC’s reps are Malia Davidson & Elena Alexander	▪ MCC representatives’ names missing on newsletter; information should be updated.
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