Executive Committee Meeting Notes

Friday January 11, 2008

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Herman Andaya, Alexander deRoode, Kim Gray, Laura Lees for Michele Katsutani, Katie McMillan, Diane Meyer, Karen Muraoka, Clyde Sakamoto, Mona Stevenson, Alvin Tagomori, David Tamanaha

Attachments

Agenda Item	Discussion Notes	Action Items
1. Fall 2007 to Spring 2008 Persistence by Program Status – Alvin	▪ Faculty’s student surveys showed that approximately 90% of Fall 2007 students would return in Spring 2008. ▪ Spring 2008 enrollment to date = 2532 ▪ Fall 2007 was 2981 ▪ Retention and persistence strategies were discussed	▪ Need to ensure persistence of students from semester to semester. ▪ Need to actively address drop in retention; improve performance ▪ Need to find ways to obtain current phone numbers of students; coordinate information with faculty ▪ Need to track numbers by program majors, unclassified for next few weeks ▪ Alvin to report on pop-up survey in portal ▪ Katie to follow up on text messaging possibilities ▪ Could offer incentives if students complete pop-up survey
2. Marketing report – Alvin & Katie	▪ Reviewed marketing activities handout	▪ Katie to respond to Academic Senate request for information on amount of marketing resources expended in the last two years ▪ Will consider using alumni for recruiting ▪ Making efforts to understand the best methods of recruiting emerging student population
3. Program review schedule of reviews – Diane, Pat	▪ Annual and comprehensive program reviews have been completed ▪ Diane recruited volunteer Executive Committee members to serve on the comprehensive program review teams ▪ Volunteers are Alvin, TLC; Karen, HOST; David, AMT; Katie, Dental, Herman-ABRP	▪
4. Spring revenue budget status - David	▪ Discussions of deadlines and how to proceed with biennium budget priorities ▪ Program review requests that will affect the biennium budget are to be reviewed ▪ President encouraging high level collaboration efforts for financial requests ▪ Current revenue $1,635,337. Target is $1.7. Will look at revenue after the first day of school.	▪ ▪ Future meetings will focus on reviewing annual & comprehensive program review biennium budget requests
5. Transfer student project - Karen	▪ Continuing to refine parameters for report; working with others who have developed necessary coding	▪
6. Lessons learned from fall for adjusting spring strategies	▪ Discussed strategies, including additional program orientations; personal contacts; peer support	▪ Additional strategies to be considered ▪ Constructive responses to surveys to be developed ▪ Vice Chancellors to follow up on suggestions
7. Strategic Plan & Biennium Budget Process & Status - Clyde	▪ Deadlines, process, and strategies were reviewed	▪
8. Sustainable Living Institute of Maui - Alex	▪ Alex reviewed institutional status request to President McClain sent via email to Exec Committee on 1/10/08. Discussion, feedback, and suggestions resulted	▪ Presentation to Academic Senate is scheduled
9. Deficit tracking & plans for spring – Vice Chancellors	▪ Pat reviewed Suzette’s report on reduction of deficits in instructional programs	▪ Vice Chancellors to continue tracking deficits
10. Student life center - David	▪ Final inspection date except for Wellness Center is January 22, 2008. ▪ Wellness Center floor issue is still being addressed.	▪
11. Executive meeting format - Clyde	▪ Responsible persons are asked to prepare brief bullet responses and send to Chancellor’s Special Assistant Herman Andaya prior to each meeting; Herman will email to committee	▪ Executive Committee members are asked to study the information and data they receive prior to meetings ▪ Meeting times to be spent on addressing and anticipating issues