Executive Committee Meeting Notes

Friday, October 23, 2009

8:30 a.m., Ka Lama 102

In attendance:  Herman Andaya, Ryan DeLeon, Kim Gray, Michele Katsutani, John McKee, Katie McMillan, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, David Tamanaha,  

Guest:  Sue Feltz

Agenda Item	Discussion Notes	Action Items
Student Services - Report on developments by Vice Chancellor	· Spring Enrollment to date · Applications system begin on November 2, 2009 · Applications - 560 · Spring  ‘10 at 10% increase from Spring ’09 (3,372): 4,046 students (corrected to 3,709) · 16% class offering increase · List of students that have not paid – 100 students
Administrative Services - Report on developments by Vice Chancellor	· Update on Revenues · Revenue amount – $3,386,353 (23.6% above) (as of October 18, 2009) · Debit balance - $248,442 (last year - $347,000) · $3,294,000 – reduced revenue target for Fall ’09 – based on debit balance we do not collect based on past trends. · Update on Lay-offs and Furloughs · Lay-offs – UH starting to fill vacancies with state displaced workers. · Update on Collective Bargaining · Approved day off – Friday after Thanksgiving 4 days before Christmas Break 4 days before New Year’s Day 4 days during Spring Break · Chancellors have been identifying possible challenges due to the furlough (registration, health and safety, construction academy…different schedule from DOE). · Purpose of furlough – reduce operational costs May have to relocate classes · Update on Re-Organization and next steps · Need to do re-descriptions of current positions · Positions that were not filled because of the re-org (due to Governor’s hiring restriction, will need to apply for exemptions CIO Chief of Security · CS – Wait until collective bargaining is over before deciding whether to provide with filling positions.
Academic Affairs – Report on developments by Vice Chancellor	· Contribution – Enrollment Growth Fund · Mike U. – approved requested amount $769,630	DT – there may be some monies for equipment due to increased enrollment.  Review equipment list
Math Update	· Ryan met with Kate – Kate explained what math labs are for.  Course descriptions may not be clear about these courses.  SR to look into course description. · National Center for Academic Transformation – provides resources on how courses can be re-designed.  John Squires demonstrated how myMathLab was able to increase student progress by 20%.  SR working on getting Squires to Maui for a system wide meeting.	Follow up - Kate Acks will be meeting with Ryan
Update on Netbook	· Conference call with system office.  First reaction was that we would need to go to the board of regents.  Will be consulting with David Lassner. · Collaboration with the U.S. DOE – National Graduation Initiative or NSF · For Spring – Culinary and Allied Health (should be given to cohorts). · SR to check Pearson leadership – understand range of capabilities. · Look for resources for rural colleges in America.
Update on Strategic Plan Outcomes	· Instruction, Student Affairs and the Admin Affairs will update · Include verbs in outcome statements
Update on Name Change	· Alvin working on memo – consistent with what Academic Senate recommendation University of Hawai`i Maui College Our Community’s College
Update on Community Focus Groups	· Sustainable (Ag. Renewable Energy, Eng. Tech., Ocean Studies) · Date to be confirmed · Public Safety · Business Enre · Applied Arts: Music, · Tech/IT · Hospitality/Culinary Arts · Education · Health · Preprofessional: Liberal Arts (Engineering, Business/Acc/Med/Ed/Law) · Karen requested to identify lower division course requirements for all upper division and graduate programs · Present the lower division pathways to U Ctr four year degrees · Student Interest Survey still a need: UH Portal POPUP not successful · 20 signed up · Working with Culinary for food · Incorporated Audience Response System · Star/ SARS · UH Center Lower Division already identified in Star · Hi-Pass Agenda should be reviewed by SR and DM Identify areas we’ve made progress Should include summaries	Follow-up - Shane to do a demo on STAR.  DT to follow up with Chris. Follow-up - DOE requesting clear path to MCC: Status Deb Nakama
Program Reviews	· Comprehensive program reviews did not really do comp reviews
Student Issues	· Art on campus · Pilina hangars for walls Westin donated picture frames. CS to send letter of thanks. Ryan to encourage students to provide artwork · Student Art Expressions on campus: · Cable TV opportunity · Computer Labs: insufficient number of computers, Bus and TLC labs · Clarifying and Enforcing a policy on student use · Illegal downloads of copyrighted material Lassner is following up with student abusers.  If students are found to be abusing the system, they will be locked out. · Water fountains: is the water safe to drink – DT – DOH tests will be done to determine if water is safe to drink.  Use AIM to report · Laulima: student problems with Laulima, and faculty expertise limited;  SR · Health Center: hours need to be posted, needs to be current – Denise to connect with Tiffany regarding email blast on center hours. “Wild goose chase” on TB/MMR from DOE.  Should include information about going to their physicians for documentation on UH Portal. Health Center Access via email Update website Radio station: no funds · Online cafeteria menu: weekly menu requested – HA	follow-up with David Lassner SR to inform faculty to use AIM Marty Jean will be having special sessions with students.
Electricity Consumption Rate	· Computer labs – should be powered down when computers are not in use. · AC – during winter months, should turn down AC. · Rates will be going up.  10% increase may amount to $42,000
Wolf – plan for an event for her.	Plan for an event for her.
WASC	Junior Commission indicated that