Travel Guidelines for UH and RCUH Employees
Contact
The purpose of this page is to provide you with the guidelines, procedures and additional resources you will need when preparing travel for all UH and RCUH employees. These guidelines and procedures apply to all State and extramural sources of funds.
RESOURCES
UHCC Administrative Procedures -Travel APM 8.851.
RCUH Travel Policies and Procedures section 2.601 RCUH Employee Travel
eTtravel FAQ Storyboard
UH Procurement- Kuali FInancial Systems
State of Hawaii Per Diem Rates
2016 Standard Mileage Rates for Business
Most Commonly Used Travel Forms
Most commonly used UH Travel Forms
- DISB-4D Receipt Summary Worksheet
- DISB-33 Mileage Voucher
- DISB-04 Manual Travel Form
Most commonly used RCUH Travel Forms
FAQs
- Boarding passes are NOT required, HOWEVER, they can be used to substantiate the travel.
- If wanting to use PCard for Out-of-State Business Travel, contact Business Office for approval. (Provide agenda and desired flight itinerary).
- Select the most economical and direct route
- Travel involving Personal Time
- PCard CAN NOT be used-another form of payment required.
- If airfare is less than $2499, then one additional Business Only comparison required.
- If airfare is more than $2499, then 3 more additional Business Only comparisons required.
- Comparisons need to be done on same day as booking actual itinerary.
Object Codes for UH and RCUH-same object code for both, unless otherwise noted
Per Diem 4350
- M&IE
- Lodging
Transportation 4250
- Car rental
- Taxi
- Shuttle
- Airfare
- Ferry
- Baggage
Conference/Registration fees 7230
Other 4850
-
Internet fees
Non Employee Travel
State Employee (Non UH)
Information coming soon
Student
Information coming soon
Non Employee
Information coming soon
Travel List
Agenda/Email correspondence/Event flyer/Conference Information
Flight itinerary-which includes price paid and method of payment
Hotel reservations (and comparisons if needed)
Ground transportation-car rental reservation/taxi fare quotes/shuttle quotes, etc..
Federal Allowable Rates-per travel destination
If Out-of-State travel, approval from Admin
Other supports as deemed necessary
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Email: mistif@hawaii.edu